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Business Clerk

Hamilton Health Sciences

This is a Contract position in Hamilton, ON posted July 27, 2022.

Unit Summary

Ward E4 is a 24 bed active Surgical Unit consisting of surgical patients (colorectal, hepatobiliary and general surgery patients). E4 has the ability to accommodate 3 patients in an Observational Room. Remote Telemetry and SPO2 monitoring is available. The care on E4 is provided utilizing a multidisciplinary team approach dedicated to the principles of patient and family-centered care.

Position Summary

The Business Clerk will report to the Clinical Manager and will work as part of the interdisciplinary team with the program. This position will have specific responsibilities within the E4 Unit. As a member of the healthcare team, provides clerical, administrative or business support to patients, families and those providing service and/or care as well as other duties as assigned. This position will also have primary responsibilities for staffing and scheduling. The Business Clerk must be highly motivated, organized, self-directed and be able to respond to ever changing staffing conditions and needs.

Schedule Work Hours

days, evenings, nights, weekends, holidays

1. Grade 12 or equivalent
2. Graduate of community college secretarial or office administration program or equivalent office experience
3. Medical Terminology Certificate 1 and 2 or demonstrated knowledge equivalent to the Medical Terminology Certificate 1 and 2 acquired in a different Business Clerk position, which may be subject testing
4. Demonstrated proficiency in MS Office, MS Word, MS Excel, Outlook/MS Exchange, PeopleSoft Time and Labour data entry, Meditech, Sovera
5. Proficient Keyboard skills (40 wpm)
6. Previous experience in staff scheduling (within the last 2 years) including demonstrated ability to interpret and consistently apply human resources policies and procedures, and collective agreement language
7. Experience with processing doctors orders preferred
8. Demonstrated mathematical skills related to payroll and budget documents
9. Demonstrated ability to anticipate and solve problems
10. Demonstrated ability to work on own initiative, organize, establish, prioritize and meet deadlines
11. Demonstrated ability to manage numerous and diverse activities in a high-paced environment
12. Demonstrated excellent interpersonal skills, effective verbal and written communication, and ability to work within a team
13. Demonstrated coaching and mentoring skills to new systems
14. Demonstrated ability to develop systems that create effective workflow
15. Demonstrated ability to appreciate the confidential nature of this position
16. Demonstrated attributes that contribute to a respectful caring environment
17. Ability to deal with various hospital departments effectively and collaboratively
18. Ability to sit for long periods of time, repetitive reaching, repetitive bending

As a condition of employment, you will be required to submit proof of full covid-19 Vaccination to Employee Health Services

Guidelines for submitting an Application ~ UNION staff, who choose to submit their application through hard-copy mail, fax or email will need to have their application (ONA & OPSEU: with accompanying skills profile) available to the Recruitment Staff before 4 p.m. on the day the posting closes (day-7). ALL JOB SEEKERS, including UNION staff, who use the Career’s Website to apply for job postings will have until 11 p.m. on the day the posting closes (day-7). ***INTERNAL JOB SEEKERS – Please ensure that both your ID# and last name are entered exactly as you see it on your most recent pay stub, otherwise you will be treated as an external candidate.***

Hamilton Health fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All Internal applicants may apply online through the Careers website or by submitting a Competition Application Form. External applicants may ONLY apply via the Careers website.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact the Human Resources Service Centre at 1-877-667-2700 for assistance. If the applicant requires a specific accommodation because of a disability during the interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee’s exit will be considered prior to an offer of employment.

Proficiency in both Official Languages, French and English, is considered an asset.

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

-Article 30 (k) – CUPE Collective Agreement
-Article 10.7 (d) – ONA Collective Agreement
-Article 13.01 (b) (ii) – OPSEU 273 Collective Agreement
-Article 14.04 – OPSEU 209 Collective Agreement
-Article 2.07 and Article 13 – PIPSC RT Collective Agreement