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Clerk 4- Data Quality %26 Integrity

Hamilton Health Sciences

This is a Contract position in Hamilton, ON posted September 19, 2022.

Clerk 4- Data Quality & Integrity
Job Number: 99791
Job: Administrative/Service
Primary Location: Ontario-Hamilton
This position will be located at: Hamilton General Hospital
Organization: HIM & Registration
Status: Regular Full-time
Hours per week: 37.5
Number of Openings: 1
Union Code: CUPE 7800
Minimum Salary: 25.9801 Hourly
Maximum Salary: 26.5102
Post Date: Sep 20, 2022, 3:56:38 PM

Close Date (Period for Applying) – External

: Ongoing

Unit Summary

Finance and Integrated Health Services includes the following departments: Decision Support, Finance, Privacy, Health Records, Patient Registration, and the Information Desk. Each department facilitates the creation of a knowledge rich environment for making timely and informed tactical and strategic decisions and maximizing both the value of care and services provided. They provide accurate, timely, and useful information for making decisions based on evidence to help
deliver appropriate patient care. As subject matter experts, staff also provides expertise in analyzing and interpreting data and presenting and educating the corporation on this information.

Position Summary

The Clerk 4-Data Quality is responsible and accountable for ensuring data quality of the electronic patient information health records system. The incumbent will identify data quality issues; conduct audits and review regularly scheduled reports, in order to process duplicates and overlaps in the Master Patient Index; retrieve, file and merge patient charts; correct complex registration errors; maintain a tracking log of duplicates and overlaps processed. The Clerk 4 is responsible for ensuring the established protocol for proactive auditing is being met to maintain compliance with the law. The Clerk 4 also acts as a subject matter expert in patient registration transactions and will assist in the testing, maintenance, and roll out of new health information systems. The Clerk will maintain and promote the confidentiality and security of personal health information at all times.

Schedule Work Hours

Monday-Friday, days
On call, evenings, weekends, holidays


1. Graduate of a recognized Health Information Management Program
2. Certified with Canadian College of Health Information Management and must be an active member in good standing
3. Demonstrated knowledge of health information systems and database management (Meditech, Sovera, Epic, preferred)
4. Demonstrated excellent analytical and problem-solving skills
5. Demonstrated proficiency in typing (minimum 45wpm)
6. Demonstrated excellent organizational skills and the ability for detail work
7. Demonstrated ability to work efficiently under minimal supervision
8. Demonstrated ability to maintain patient confidentiality
9. Minimum 1 year of experience providing data quality management, or data quality improvement in a patient records/ healthcare environment or recent related experience in a hospital or medical setting, preferably in a Patient Registration or Health Records environment
10. Able to perform patient chart research and data analysis, with the use of various computer software systems

As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Employee Health Services.

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact HR Services at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee’s exit will be considered prior to an offer of employment

Proficiency in both Official Languages, French and English, is considered an asset

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

Article 30 (k), CUPE Collective Agreement
Article 10.7 (d), ONA Collective Agreement
Article 13.01 (b) (ii), OPSEU 273 Collective Agreement
Article 14.04, OPSEU 209 Collective Agreement
Article 2.07 and Article 13, PIPSC RT Collective Agreement