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778783 – Production Coordinator

Geosyntec Consultants

This is a Contract position in Hamilton, ON posted March 25, 2023.

Geosyntec is looking for a tech-savvy, energetic, and reliable Production Coordinator who thrives in a fast-paced environment and can adhere to strict webinar schedules, to join our team in Toronto, Canada.

The position will be responsible for assisting with internal and external events online and in-person using the best available technology and resources.

For in-person events, the role will assist with all aspects of event presentations and meetings; and for online events, manage an event calendar, assist with event marketing, track attendance, introduce events, assist presenters, monitor chat, and moderate as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES Produce virtual training sessions, including management of break-out rooms, polling, spotlighting and whiteboards; Work closely with the Learning & Development Manager, Instructional Designer, and internal presentation facilitators to plan and execute virtual and in-person training; Execute virtual event production, including managing the complete virtual event process and live logistics; Establish, develop, and maintain relationships internally with stakeholders; Provide technical support to internal and external presenters and attendees; Promote and monitor event performance to accomplish stated objectives using accurate analytics reporting and survey tools to make recommendations for continuous improvement; Work with the Central Marketing and Sales Support team to ensure training and event goals are met, and attendees have a positive experience; Assist digital marketing team in execution of hybrid event strategies; Generate new ideas to drive attendee engagement, sales opportunities, and engagement strategies; Manage internal and external communications; and Additional duties as assigned.

EDUCATION, QUALIFICATIONS, AND EXPERIENCE GED and a minimum of 4 years of event/meeting management (live and/or virtual) experience with client-facing communication; or equivalent combination of education and experience.

(required) Experience managing complex events.

(preferred) Event promotion and client relations experience.

(preferred) Strong operations management, project management, planning, organizational, and customer service skills.

(required) Ability to participate, lead and work effectively in multiple team environments.

(required) Ability to handle multiple tasks simultaneously and prioritize accordingly.

(required) High level of comfort adapting to changes in technology; and communicating on the phone and online platforms, such as Microsoft Teams, Zoom, GoToMeeting/GoToWebinar, Google Meet, and WebEx.

(required) Proficiency with HubSpot, Marketo or other marketing automation software (preferred) Proficiency with basic video editing (preferred) Excellent verbal and written communication skills.

(required) Ability to work independently and address concerns of a wide variety and complexity.

(required) Demonstrated ability to perform and succeed in a fast-paced and deadline driven environment.

(required) Ability to travel to company offices across the country as needed (required) Valid Canadian driver’s license and satisfactory driving record for business travel.

CULTURE/EEO STATEMENT Geosyntec strives to hire and retain the best and brightest people in their fields.

We look for exceptional interpersonal skills, communication skills, and problem-solving abilities, plus the passion for excellence and quality.

Geosyntec is a great place to build a career.

If you’re looking for an exciting place to work, a place with challenging and rewarding projects, and a place that has been nationally recognized for its employees’ quality of life, technical expertise, and business success, then Geosyntec may be the place for you.

You can learn more about careers and employment at Geosyntec by visiting Geosyntec offers excellent compensation packages commensurate with experience, along with a comprehensive employee benefits package.

As an Equal Employment Opportunity Employer, w e are dedicated to fostering an inclusive, equitable, and diverse environment for all our employees, clients, partners, and the communities we serve; and as such, w e encourage applicants from diverse backgrounds to apply, including women, aboriginals, people with disabilities, and visible minorities.

Accessibility: If you have a disability and would like to request a reasonable accommodation related to applying for employment, please contact Human Resources at